- Establish and monitor the selection process for general contractors.
- Request and review contractor qualification statements
- Issue and review the RFP for general construction of the project
- Conduct interviews, as necessary, and verify references for contractors selected to submit a proposal for the project
- Verify that the scope of work proposed by the General Contractor is complete
- Verify that the Contractor has sufficient financial strength and the required bonding capacity for the project
- Negotiate the general construction contract.
- Review the contract for the general contractor, including the general and supplemental conditions for the project, on behalf of the owner.
- Review and negotiate any requested changes and attachments to the contract by the general contractor.
- Negotiate and fix fees and general conditions for the project.
- Monitor the selection of major subcontractors, including:
- HVAC, Plumbing, Electrical, Structural, Drywall, and Millwork
- During this process, we review contractor qualification statements, the proposed scope of work with the general contractor, and the proposed contract between the general contractor and subcontractors.
- Monitor the G.C.’s efforts to obtain final permits and approvals, including:
- Land Disturbance Permit (Environmental, Clearing & Grubbing, Earthwork Activities, Erosion Control, etc.), Foundation Permit, General Building Permit, Sanitary and Storm Drainage Discharge, and Signage Permits.
- Monitor all construction activities.
- Review and monitor updated project schedules.
- Monitor the quality of the work being put in place and notify the contractor of any work not found to be acceptable.
- Conduct bi-weekly project meetings at the site and a monthly owner, contractor, and architect (O.A.C.) meeting at the site to review the current status of the project and the contractor's monthly pay application.
- Evaluate all contractor Request change orders for compliance with contract documents and verify.
- Costs are warranted
- Monitor all submissions to the architect and ensure the flow of information allows the project to remain on schedule.
- Monitor RFIs from the contractor and the responses from the consultants to ensure the contracted scope of the project does not get modified without the owner's approval.
- Coordinate owner-furnished items with the general contractor to ensure the project remains on schedule and the contractor has the materials furnished by the owner on-site when needed.
- Coordinate the FF&E installation.
- Monitor G.C.'s efforts to obtain the Certificate of Occupancy.
- Monitor G.C.'s efforts to obtain Health Department approvals.
- Oversee the completion of all punch list items and "Final Completion."
- Monitor and direct contractor for punch list work required by the architect and other consultants prior to review by the Management Company
- Prepare a final punch list for the contractor with the management company and franchisor, and monitor the progress of this work.
- Monitor the assembly of all required close-out documents and warranties for the project and track their turnover to the owner and management company.
- Review the contractor request for Final Payment and verify all required final lien waivers and miscellaneous other issues necessary to close out the project have been provided
- Furniture, Fixtures, and Equipment (FF&E)
- Direct and monitor the interior designer.
- Coordinate owner/franchisor design approvals.
- Assist with the RFP and selection of a purchasing agent.
- Monitor the purchase of all FF&E.
- Monitor the installation of all FF&E.
- Monitor the FF&E punch list generation and execution.
- Hotel Management Coordination
- Participate in the hotel operator selection process.
- Oversee and Monitor the performance of the hotel operator (and franchisor, as appropriate) during the pre-opening and technical services phase of the project, including items such as:
- Concept development input for all retail and
- food & beverage operations
- Procurement of Operating Supplies & Equipment (OS&E)
- Procurement of computer systems
- Task Force
- Coordinate the timely and efficient turnover of spaces to the operator and the resolution of any remaining punch list items.
- Coordinate with the hotel operator to achieve soft and grand openings.
- Coordinate with hotel Franchise Company to obtain final project and opening approvals.
